RPA vs API. How to choose automation strategy?

Work automation is the key to success in today’s competitive business world. It reduces costs, increases productivity and allows employees to focus on more challenging tasks. Two popular automation technologies are robotic process automation (RPA) and automation with APIs. Which one is better for your business? Here’s a brief overview comparing these two approaches. Read on.

RPA vs API – table of contents:

Introduction
What is robotic process automation (RPA)?
What is automation with APIs?
RPA vs API
Hybrid strategies
Choosing the right technology for your business
Summary

Introduction

Work automation is an essential element of contemporary organizations striving to improve their productivity, efficiency and competitiveness in the market. In this article, we’ll look at two popular automation technologies: robotic process automation (RPA) and automation using APIs. We’ll discuss their advantages, limitations and applications to help you make the right choice.

What is robotic process automation (RPA)?

Robotic process automation (RPA) is a technology that allows the automation of business processes using software robots. RPA is particularly useful for repetitive, rule-based and structured tasks, for example, the automatic retrieval of data from various sources, such as emails, Excel files or web applications. In fact, robotic process automation is software that mimics user actions, such as filling out forms, processing data or generating reports.

The benefits of using RPA:

reducing human errors,
increasing productivity and task completion time,
saving employees’ time, and thus letting them focus on more challenging tasks.

What is automation with APIs?

Automation with APIs (Application Programming Interface) relies on the use of specific programming interfaces that enable communication between various applications and services. APIs are used for integrating systems and automating work by exchanging data and performing operations programmatically. An example here may be the integration of an online store with a warehouse system, where orders are automatically forwarded for processing

Let’s take a closer look at the benefits of using APIs:

greater flexibility when integrating different systems,
fast and hassle-free data exchange between applications,
the ability to scale and expand features of the systems.

RPA vs API

When comparing RPA and API, it’s worth highlighting some key differences and similarities between them:

RPA	API
it is better at automating UI-based processes,	it is better suited for tasks that require integrating systems,
it can be used when there is no access to the API or no suitable API	it is more flexible and scalable,
implementation and maintenance costs may be higher than in the case of APIs.	implementation and maintenance costs are usually lower than in the case of RPA.

Hybrid strategies

In some cases, combining RPA and API may be the best solution, allowing you to leverage the advantages of both technologies. Hybrid strategies can be used when:

some processes require interaction with the user interface and others with the backend of the application,
there is no suitable API to perform all the required tasks,
process automation must be flexible and responsive to changing business needs.

Hybrid strategies combine the advantages of RPA and APIs to effectively automate both UI-based processes, and those related to the backend of the application. This ensures flexibility and responsiveness to dynamically changing business needs.

Choosing the right technology for your business

To choose the right automation technology for your business, you should:

carefully analyze the business processes you want to automate,
evaluate the availability of APIs and the feasibility of implementing robotic process automation,
consider implementation and maintenance costs, as well as training needs,
decide whether you need a hybrid strategy.

Summary

Whether you choose RPA or API depends on the specifics of business processes, available resources and an organization’s goals. It is important to carefully analyze your company’s needs, think about the benefits and limitations of each technology, as well as consider the possibility of implementing a hybrid strategy. Regardless of what you choose, properly planned and implemented work automation will improve the efficiency and competitiveness of your business.