Which software will work best for project management? If you are wondering which of the solutions available on the market will meet your needs, we have prepared an overview of project management software. Each of them has its advantages and specifics. Therefore, to safely pick the most suitable solution, begin with defining the type of project you will run, as well as the size of your team and its familiarity with digital tools.

Project management software – table of contents:

  1. Introduction
  2. Jira
  3. Asana
  4. Trello
  5. Firmbee
  6. Summary


Many projects take place solely in the digital world. The team works remotely, rarely meeting in the office. Everyone communicates on Slack or via instant messaging provided by Meta, Apple, Google, or Microsoft. However, even in the cases of hybrid or office modes, applying project management software significantly facilitates the team’s work. It becomes a digital meeting place for those working on it. A platform for task distribution and keeping the status updated daily.

Nonetheless, depending on whether the team is developing complex software, preparing marketing campaigns, or handling the cookie supply for conferences across the region, the requirements for the software can differ radically. Let’s take a look at the overview of project management software.


Jira is by far the most complex project management tool. If you’re looking for software to manage a large project, portfolio or portfolio of projects you may want to take a closer look at it. Its learning curve is shallow, but in return comes an immense amount of project customizations.

In Jira’s favor is the possibility of free use for teams of up to 10. However, among its disadvantages – in addition to its difficult implementation compared to other programs we’ll discuss – is its clearly defined profile. This is because it is a tool designed initially for IT development teams. So teams working in agile methodologies, especially Scrum, for which the code repository is the primary tool of work, will easily find their way here. It may get cumbersome for teams more loosely connected to the digital environment, who may feel overwhelmed by the number of options that may prove unnecessary.


In such a situation, the much simpler Asana may a better choice. This is because it was created with all teams in mind. The base is four views:

  • task list,
  • a board with customizable columns,
  • calendar, and
  • files.

In the free plan, there is a large selection of templates available, which determines what our digital workspace will look like. However, Asana’s free plan comes with one basic limitation. It gives you a choice between two sharing options: private – available only to the owner or public – open to everyone. Sharing a project only with selected people already belongs to the paid plan, whose upsides include the ease of generating visually appealing reports as well as maintaining a portfolio of projects.


Does your project team need an even simpler tool – the digital equivalent of a Kanban board with task cards moved from the “To Do” column to the “Done” column? Then Trello would be the most suitable one. The simplicity of this tool and the availability of a mobile app make it often applied as a handy task list for people who don’t work with PCs.

Its primary advantage concerns an unlimited number of team members already in the free plan, and the automated addition of recurring tasks, such as recurring meetings. This can make it easier to work in Trello, given that free use does not provide access to a calendar.


The free Firmbee plan dedicated to freelancers includes not only a calendar with extensive access control but also time recording capabilities and fully customizable Kanban boards. Unlike the solutions we discussed above, it relies on a comprehensive business project management system.

Firmbee, despite its complexity, is very transparent. It stands out from other solutions with its project budget management tools, including the ability to:

  • issue invoices,
  • create a list of contractors,
  • track payments
  • categorize expenses,
  • monitor the project budget, for example, a percentage of how much of the budget was consumed by a particular type of cost.

HR tools, such as a candidate database that allows the storage of resumes and portfolios, as well as freely configurable recruitment processes, are also very functional for small businesses.

If you’re looking for a comprehensive system for managing corporate projects and teams, then Firmbee is made for you. It is also worth mentioning that NGOs can adopt this system for free – you can find more details about it here.

Overview of project management software


Project management software varies from simple like Trello or complex like Firmbee. In addition to those we’ve listed above, others vying for popularity include:

  • Wrike – offers slightly more advanced reporting tools but is similar in functionality to Trello,
  • Basecamp – attractive especially for larger organizations or companies working with many freelancers,
  • Microsoft Project – veteran project management software available on the market since 1984, popular due to its full integration with other Microsoft products,
  • Monday.com – a cloud-based platform that enables any combination and configuration of modules needed to manage a specific project.

Remember to base your choice of software not only on the price of the subscription but most importantly on the specifics of the project you are implementing and the skills of the project team. Additionally, consider whether you are looking for one-off task support or software to manage not only a selected project but most of the tasks carried out by a smaller organization. We hope that the overview of project management software will be helpful for you.

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Overview of project management software | #12 Getting started with project management caroline becker avatar 1background

Author: Caroline Becker

As a Project Manager, Caroline is an expert in finding new methods to design the best workflows and optimize processes. Her organizational skills and ability to work under time pressure make her the best person to turn complicated projects into reality.

The most important questions

  1. Do freelancers use project management software?

    When freelancers start a long relationship with a client or get involved in a more complicated project, the software can make their job much easier. Managing time, tasks, as well as budgets on your own, can sometimes get more complicated than managing a corporate project.

Getting started with project management:

  1. What is a project?
  2. What is project management?
  3. How to manage projects?
  4. Project management methods
  5. Types of projects
  6. 4 examples of projects
  7. Prioritization of projects
  8. Areas of project activity
  9. Definition of success in project management
  10. Why use project management software?
  11. How to choose the best project management software?
  12. Overview of project management software
  13. Project life cycle
  14. What is the project vision for?
  15. Project goal. What is it and how to define it well?
  16. Project initiation phase - what to pay attention to?
  17. The domain of planning in project management
  18. What is a project schedule and what is it for?
  19. How to use milestones in a project?
  20. Project execution
  21. How to prepare a successful project contingency plan?
  22. Importance of project closure
  23. Project failure. 5 reasons why projects fail
  24. 4Ps of management: project, product, program and portfolio
  25. Most important tasks and responsibilities of the Project Manager
  26. Most useful project manager skills
  27. How to become a project manager?
  28. 5 books every project manager should read
  29. How to set up a project team?
  30. Work breakdown structure - how to delegate work in a project?
  31. How to lead a team during hybrid work?
  32. Challenges project managers face when working with a team
  33. Types of project meetings
  34. Project monitoring. What parameters to watch?
  35. How to write a compelling
  36. How to define the scope of a project and avoid scope creep?
  37. Feasibility study – can we implement this project?
  38. Risk analysis in projects and tools to facilitate it
  39. How to create a project charter?
  40. What is a stakeholder register?
  41. Gantt chart in project management planning
  42. How to create a project budget?
  43. Time management in project
  44. How to create a project risk register?
  45. Project risk management strategies
  46. Project marketing
  47. Sources and areas of change in the project
  48. Project management change models
  49. What's after Agile? Methods in project management