Recruitment is undoubtedly one of the most important, but also the most resource-consuming process handled by HR departments. For this reason, teams in charge of sourcing new employees place special emphasis on looking for ways to facilitate their search for candidates, screening received resumes or exercising control over the proper execution of the recruitment process. What recruiting tools to optimize your hiring process are worth using in 2023? Read our article and find out!

Recruiting tools – table of contents:

  1. Applicant tracking systems (ATS)
  2. CRM software
  3. Video interviewing tools
  4. Invoice apps
  5. Candidate sourcing tools
  6. Summary

Applicant tracking systems (ATS)

Applicant tracking systems are used by HR departments to conduct recruitment processes. They allow recruiters to effectively carry out all the necessary procedures, relieving employees of some of their duties, reducing their daily efforts and providing greater control over the performed activities. Depending on the specific solution, applicant tracking systems can, among others, help source candidates externally or internally (e.g, using social media or the company’s database) and search for the best profiles in line with the indicated criteria, automate the management of candidate data or create reports on hiring processes (e.g. to track KPIs).

You can use Firmbee, a comprehensive project management tool, as an ATS system in your company. It will help you conduct the entire recruitment process, from searching for candidates, to managing your recruitment team and controlling the budget. Thanks to Kanban boards, you will ensure a clear division of responsibilities and give coworkers the opportunity to share files, notes or comments with other team members. You’ll be able to create your own talent pool and store all documents (such as resumes) in one place. The system also has the feature of smart candidate recommendations, thanks to which once you set the specific selection criteria, the tool will search and suggest people from your database who best meet your requirements.

recruiting tools

CRM software

Although CRM software is usually used, as the name suggests, for managing customer relationships, it can also support recruitment processes. It is then mainly a way to store all data related to candidates, providing any authorized person with access to the necessary information at any time.

In Firmbee, using the CRM function, you can store all documents related to candidates (resumes, portfolios, recruitment tasks, clauses etc.) in one place. This way, you won’t have to search your entire mailbox for one particular file. You also gain access to recruitment statuses, candidate assessments and shared calendars, which allows you to keep track of recruitment dates and scheduled interviews with candidates.

Video interviewing tools

It is obvious that in 2023 more and more job interviews will be conducted online. For this reason, it’s definitely worth investing in the right tool, thanks to which it will be possible to test the candidate’s knowledge and skills. At the same time, you should bet on a solution that will provide an excellent experience for both parties involved in the recruitment process. There are a number of tools supporting online video interviews (we have devoted a separate article to this topic). Which of them deserve your attention?

  • VidCruiter – it allows you to conduct a job interview both in real-time and non-real time (the candidate records answers to previously received questions in the program), which can be a convenient solution if you want to speed up the hiring process.
  • myInterview – it lets you compare videos of interviews to evaluate candidates and select the best one.
  • Hireflix – it allows you to send to each candidate exactly the same recruitment form which requires recording their responses. It lets the recruiter analyze the received videos at any time, without sticking to a rigid schedule.

Invoice apps

Sometimes in recruitment it is also necessary to settle accounts with external parties involved in the process, so it’s worthwhile to use a tool that will allow you to do this in a short time – without contacting the accounting department. Such a feature is available, for example, in Firmbee, which allows you to automatically create invoices, choose between different tax rates or currencies, and securely store all payment data.

Candidate sourcing tools

Undoubtedly, in 2023, HR departments and employment agencies will not resign from looking for employees on social media. It can even be assumed that this trend will continue to grow, which is why it is worth taking advantage of the available support and implementing a tool designed for candidate sourcing. An example of such a modern solution is Recruit’Em, which facilitates X-ray search. It allows you to search the Internet based on the set criteria related to location, job title or education. Using such a tool is the best way to actively search for candidates who may be a good fit for your company.


Recruitment is an extremely important business process, so it is undoubtedly worth looking for new ways to make it easier – especially by using modern solutions. The tools mentioned above are not the only possibilities to support sourcing candidates and hiring new employees, but they definitely let you control particular activities, speed up the execution of tasks and store all data and documents in one place.

Read also: Internal mobility as an opportunity for employees to gain new skills.

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Top 5 recruiting tools to optimize your hiring process in 2023 nicole mankin avatar 1background

Author: Nicole Mankin

HR manager with an excellent ability to build a positive atmosphere and create a valuable environment for employees. She loves to see the potential of talented people and mobilize them to develop.