Recruitment efficiency is something each recruitment agency desire. Did you ever feel like you and your team are spending too much time on recruitment-related work? When not everyone is on the same page of the recruitment process – the chaos can be overwhelming. Below you can find a handful of tips that will help you regain control.
Recruitment efficiency – how to improve it?
It’s not as difficult as it seems! Follow these 4 easy steps to improve your recruitment efficiency:
1. Plan your recruitment process
Most hiring processes include basic steps like recruiting, interviewing, screening, hiring, onboarding employees, and so on. It’s easy to get lost. This is why you should carefully plan the process.
It’s good to plan each step of the recruiter’s work. List down all the activities related to the candidate search. Turn them into tasks and load the data into a project management tool. Keeping a time frame is fundamental.
A good system will not only help with meeting the deadline but also let you track the status of each task. With a set of recruitment tools available in Firmbee you can also create HR profiles. As a result, finding an ideal candidate will become as easy as pie: just define the position, experience, financial requirement, location, and skills. Then specify the deadline and let your team begin the search. Remember – you can also plan job offers straight from the tool.
Transferring the process to such a tool has another advantage: you can calculate the costs of your team’s activity and control the project budget. This will also help you optimize the process for future searches.
2. Keep it organized
Disordered documents are the biggest enemy of effective recruitment. That’s why you should collect documentation, assessments, GDPR privacy templates, job offers, and all data in one place.
You don’t have to do this on your own. This is where HR management tools come with a rescue. They allow you to store CV files, portfolios and even your employee evaluations or information about their skills and competencies. Also, the data recording each person’s stage of the recruitment process should be structured and available in just one glance.
3. Navigate your team in their daily duties to improve recruitment efficiency
Make sure there’s a clear distribution of responsibilities in your team. Each coworker should know how they contribute to the end goal. Again, this is where a good project management tool can help. Break down the whole recruitment process into tasks and then assign the tasks to team members. Always know who’s doing what. Add documentation to each stage by uploading it from internal and external sources.
If your day is filled with carrying out many tasks – often away from your computer – you can still have control over the whole process. How? By inspiring your team to share brief, but regular reports which help track and maintain their goals. These are called check-ins. You can read more about them in a section dedicated to team work.
4. Make collaborative hiring decisions in real-time
Collaborative recruitment is a team-based hiring method that structures your recruitment process to get colleagues from different parts of your business more involved.
Encourage your team to share their opinion about candidates. In fact, they will be the ones cooperating with the hired person on a daily basis. Diverse assessment, a high level of employee involvement, elimination of disappointment – these are only a few benefits of making collaborative hiring decisions. This kind of approach will also eliminate errors and save you more time.
Improve your hiring activities and elevate your recruitment efficiency process with Firmbee.
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