Project management tools are becoming essential.  Regardless of the type, a project always requires a lot of work. Of course, if you want it to be done well and bring specific benefits. How to manage the vast number of tasks and processes? How to deal with this? The answer are proper project management tools. Here are 3 reasons why using such tools improves the effectiveness of every project and the productivity of the people involved.

3 reasons why to use project management tools

1. Easy Planning

The complexity of projects varies. Some of them are simple, some of them complicated. Regardless, the first step of each project is (or should be) proper planning. It saves your time and gives a broad picture. So, you started to plan and see the whole plan, now it’s the time to break it into tasks and prioritize them. If until that moment you didn’t use a project management tools, it should enter the stage now.

The right project management tools are really helpful when you need to establish a hierarchy of tasks you need to accomplish to reach the target. That is, to complete a project. However, tasks are not equal. Some of them are more important than others. A good project management tools provide a possibility to create a hierarchy and sequence of tasks, as well as show which of them depend on one another. This saves a lot of time for a leader, who assigns tasks, as well as for the whole team. Every project participant knows what to do now, what to do next, and what is the deadline for each step.

2. Task Management

Every project is, well, a process. Regardless if you’re running single or with a team, there is one goal – to finish the race as fast and as good as possible. And finishing the run is impossible if you forget taking steps. Each task is a small step that leads to the end of a run. A project management tool is essential to reach the goal.

Thanks to that you can assign all the important tasks to proper persons and track its progress. That makes managing projects much easier, cause you have access to important data and can check who is responsible for which task. All of that makes teamwork more efficient as every team member knows exactly what to do. And even if he doesn’t, he knows who to ask. It’s more important than some believe. According to a Harvard Business Review survey, lack of workforce time for collaboration is one of the top barriers to successful collaboration in an organization. How to avoid it? Well, using a project management tools that let you regularly check in with your team is key.

3. Project Tracking in project management tools

Ok, you’ve got a plan and you’ve assigned particular tasks. The project is going the right way. Awesome! Is it the time to break out the champagne? Not so fast my friend.

Project tracking is a third important reason why should you use a project management tools. It helps to gather information not only about the process itself but also about the team members. People have different skills and strengths, some of them are hidden. Proper project tracking may uncover them!

Tracking also provides an insight into every step and allows to estimate the time for each task. It’s essential for the current and future project, as it gives opportunities to predict how much time the upcoming projects may consume. To cut a long story short, thanks to that you can generate future results quicker and better.

Easy planning, task management, and project tracking are the three main reasons why should you use a project management tools. Of course, the choice of a perfect project management tool for you requires consideration of more issues. It depends on the type of projects, your needs, the services you want to use, and, last but not least, the pricing.

Firmbee allows you not only to manage your projects and tasks, but also to control finances, invoice, manage customer relationships and find a perfect employee match.

Maybe you’ve just found perfect project management tool? 🙂

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Author: Caroline Becker

As a Project Manager, Caroline is an expert in finding new methods to design the best workflows and optimize processes. Her organizational skills and ability to work under time pressure make her the best person to turn complicated projects into reality.