A to-do list is the best way to stay on top of your work. It will not only help you remember what tasks you need to complete, but it will also help you prioritize what needs to be done first. This article will show you how to create a to-do list and make sure that everything is in order. Read on to find out more.

How to create a to-do list? – table of contents:

  1. Write your tasks down
  2. Prioritize
  3. Group your tasks
  4. Set a time limit
  5. Use the right tools
  6. Be flexible
  7. Less is more
  8. Create subtasks
  9. Delegate
  10. Summary
  11. Check out how to manage your workload with a to do list

Write your tasks down

There are many different ways you can create a to-do list. Some people like bullet points while others prefer a more linear format. Write down all the tasks that need to be done, and make sure that the items on the list are specific and measurable.


Prioritize the tasks according to their importance and urgency. High-priority tasks should be handled right away before they become emergencies. Medium and low-priority tasks can wait until later on in the day or week if necessary.

create a to-do list

Group your tasks

Next, you will want to identify your goals and categorize them into different sections. Grouping things not only helps you accomplish more but also increases your productivity. Every time you switch between tasks or start a new project your brain takes a moment to adjust. Research confirms that the human mind is not designed to multitask, so the more things to do you manage to group together, the easier your brain can handle them.

Set a time limit

Set a time limit for each task on your list so that you can stay committed and focused on your goals. Deadlines motivate people to take action in a timely manner, create a sense of urgency, and thus help them plan in advance.

Use the right tools

A to-do list should be written down in a place where it will not be easily forgotten. For example, on your fridge or in your planner. The more reminders you have, the better you will remember things. However, planning on loose sheets of paper, which often get lost, can be an impractical solution. There are many apps that make planning easier. It is important to find one that best suits your needs.

Be flexible

It is worth treating to-do lists as a helpful tool, rather than the only valid plan, which should not be modified under any circumstances. Change your list as you go along, modify the order of activities, and cross out tasks that turn out to be unnecessary.

Less is more

It is important to assess your capabilities realistically. Too many items on the list can be demotivating and overwhelming. Keep your to-do list short and simple.

Create subtasks

Divide tasks into manageable subtasks. It is easier to estimate the duration of several small tasks, rather than a complex one. When you have a list of tasks that are broken down into achievable pieces, you will immediately see where to start.


It may turn out that the current task is not within your competence, or there is simply someone who can do it better. In that case, delegate the task to another person. Delegating tasks effectively speeds up decision-making processes and shortens work deadlines.


To-do lists are effective for both individuals and businesses. They help people and organizations maintain a sense of order and control. To-do lists help you manage your time more efficiently and keep you on track. They can also provide a sense of accomplishment when you are able to cross tasks off the list. To-do lists can be used in various ways: they can be used as a personal to-do list, a work to-do list, or even as an organizational tool with assigned tasks and deadlines.

You’ve just learned how to create a to-do list. Read also: 9 great tips for productivity.

Check out how to manage your workload with a to do list:

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Author: Andy Nichols

A problem solver with 5 different degrees and endless reserves of motivation. This makes him a perfect Business Owner & Manager. When searching for employees and partners, openness and curiosity of the world are qualities he values the most.